Executive Assistant (Should be fluent in Japanese Language)

1. Support COO Office in Report Preparations

 Compile and format reports required by the COO.
 Ensure accuracy and clarity of the data presented.
 Collaborate with various departments to gather necessary information.
 Adhere to deadlines and deliver high-quality, professional reports.

2. Coordinate with YRC Japan Plants
 Serve as the primary liaison between the company and YRC Japan plants.
 Ensure smooth communication and efficient workflow between the two entities.
 Address and resolve any issues or concerns that may arise.

3. Translation of Monthly Reports and Relevant Documents
 Translate documents related to Safety, Engineering, Continuous Improvement (CI), and
Quality from Japanese to English and vice versa.
 Ensure translations are accurate, contextually appropriate, and professionally presented.
 Maintain confidentiality of sensitive information.

4. Interpretation in Meetings with YRC
 Provide real-time interpretation during meetings with YRC.
 Ensure all parties understand the discussions and decisions being made.
 Facilitate clear and effective communication between Japanese and English speakers.

5. Support SCM and Other Operational Functions in YRC Meetings
 Assist in the preparation and coordination of Weekly/Monthly follow-up points for YRC
plants.
 Support Supply Chain Management (SCM) and other operational functions by ensuring that
action items are tracked and followed up on.
 Prepare necessary documentation and reports for these meetings.

6. Prepare Minutes of Meetings and Ensure Follow-up
 Take detailed minutes during meetings.
 Distribute minutes promptly to relevant stakeholders.
 Track and ensure follow-up on action items to ensure they are completed.

7. Assist and Travel with YRC Expats During India Visits
 Provide logistical and administrative support to YRC expatriates during their visits to India
plants and headquarters.
 Arrange travel, accommodation, and other necessary logistics.
 Accompany expats during their visits to facilitate communication and ensure smooth
operations.

Skills and Qualifications
 Language Proficiency: Fluent in Japanese and English, both written and spoken.
 Communication Skills: Excellent interpersonal and communication skills for effective liaison
and interpretation.
 Attention to Detail: Strong attention to detail for accurate report preparation, translation,
and minute-taking.
 Organizational Skills: Highly organized with the ability to manage multiple tasks and
priorities.
 Cultural Awareness: Understanding of Japanese and Indian business cultures to bridge
communication gaps.
 Technical Skills: Proficient in using office software such as MS Word, Excel, and PowerPoint.